Try to answer the question "what information is the image conveying?". Provide Alternatives Text for Images and Graphical Objects To apply a language directly to selected text In the Mark selected text as: box, select the language. If a different natural language is used for a paragraph or selected text, this also needs to be clearly indicated. In order for assistive technologies (e.g., screen readers) to be able to present the document accurately, it is important to indicate the natural language of the document (e.g., English, French). Select the template from the scrolling gallery. Under Templates, select My Templates ( in the word document gallery). Select the template icon ( top left corner). Otherwise, simply open a new blank document. a previous templates that is already created). Only use the following steps if an accessible template is available (e.g. In the Format box, select Word Template. Tip: Using a descriptive File name (e.g., "Accessible Memo Template") may increase the prominence of the accessibility status. In the Save As box, insert a name for the template. Create a new document (from the default blank template or from one of the prepackaged templates). As well, you can edit and modify the existing prepackaged templates, ensuring accessibility as you do so and saving them as a new template. 
It is possible to create your own accessible templates from scratch in Word 2011:Mac. Word 2011:Mac’s default template for a new documents is a blank page. Use Accessible TemplatesĪll office documents start with a template, which can be as simple as a blank standard-sized page or as complex as a nearly complete document with text, graphics and other content. If errors are found, please report them to: 1. This document is provided for information purposes only and is neither a recommendation nor a guarantee of results.The application-specific steps and screenshots in this document were created using Microsoft Word 2011:Mac while creating a DOCX document.
In cases where more certainty is required, it is recommended that you test the office documents with end users with disabilities, including screen reader users.
The following techniques will increase the accessibility of your documents, but it does not guarantee accessibility to any specific disability groups. 
In addition, Word 2011:Mac offers many other word processor and web format saving options, however most of these have not been checked for accessibility. The default file format for Word 2011:Mac is Office Open XML (DOCX).
Typical of office-style workflows (Reports, letters, memos, budgets, presentations, etc.).įor more information on creating forms, web pages, applications, or other dynamic and/or interactive content that are accessible, you should consult the W3C-WAI Web Content Accessibility Guidelines ( WCAG 2.0) because these are specifically designed to provide guidance for highly dynamic and/or interactive content. Self-contained (i.e., without hyperlinks to other documents, unlike web content), and. and do not include audio, video, or embedded interactivity), 
Fully printable (i.e., where dynamic features are limited to automatic page numbering, table of contents, etc. Text-based (i.e., not simply images, although they may contain images),. Intended to be used by people (i.e., not computer code),. This guide is intended to be used for documents that are: However, it does not include an accessibility checking feature. Make Content Easier to UnderstandĪt the time of testing (April 2013), Word 2011:Mac provides a set of accessibility features that is sufficient to enable the production of accessible digital office documents. Use Built-In Document Structuring Features Provide Text Alternatives for Images and Graphical Objects
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